Every project in one place
What's decided, what's due and what you're waiting on, kept with the job. Not scattered across old chats, emails and your head.
How I run my projects →
You've tried ChatGPT
You've used ChatGPT. Now let it know your projects.
ChatGPT is handy for one email or one question. But every chat starts from scratch. It doesn't know your jobs, your clients or what you agreed last month.
I set up a system that does. Each project has one place for what's decided, due and waiting. You ask it things, typing or talking, and it answers with where it found the answer. It reminds you what's due and what's still outstanding, and it drafts things for you to check.
From one useful chatTo one place per project
Today · one chat
“Tidy up this email to the client.”
Useful. But next week you start again and paste it all back in.
Next · your project
“Did we agree to move the kitchen window?”
The answer comes with the email it came from.
Riverside House · where it stands
- Asked: move the kitchen window (her email, 3 March). Not agreed yet.
- Waiting on: the engineer's reply, two weeks now.
- Due: revised drawings on Wednesday.
One chat vs. a system that knows your office
Same kind of AI. Very different help.
The AI underneath is much the same. What changes is what it works from. Instead of a blank chat, it has your projects, your notes and the way your office does things.
Answers you can check
When you ask what a client said, it tells you and points to the email or note it found it in. So you can check it in seconds.
The practice manual behind it →It reminds you
A site meeting tomorrow, a reply that hasn't come, drawings due on Wednesday. You hear about it before you have to remember it.
Drafts, not decisions
Replies, fee proposals and council forms are prepared from what's already on file. You read them, change what you like, and send them yourself.
Fee proposals in practice →
In a normal week
Let the work carry forward.
You keep working the way you do now. The difference is that nothing has to be explained twice.
Speak a note
Talk through the site visit on your phone, even from the car. The note is filed with the right project.
Ask what changed
Find the latest decision, the email or note behind it, and anything that's still open.
Check the draft
A reply or a form is prepared from what's on file. A person checks it before anything goes out.
Council forms in practice →
From my practice
Less searching. Everything about a job in one place.
Project details usually sit in separate emails, plans, site notes and people's heads. When a new job comes in, my system sets up the project and fills in the client and property details, with where each one came from.
Anything it isn't sure about is marked for me to check, not guessed.
You don't have to set it up yourself
I'll set it up for your practice.
No new software to learn, and nothing to build yourself. We start with a short chat about how your office works. I suggest one thing worth setting up first, build it around the way you already work, and show you and your team how to use it.
Wrong starting point?
Go simpler, or go deeper.
If this still feels unfamiliar, start with the plain-English page. If you'd rather see the real thing, look at what I've built.